ERP

Sync Live COGS, Landed Costs & PO Data from NetSuite into Every Order Margin Check

Agentis pulls live cost data from your NetSuite instance (COGS per SKU, landed costs, purchase order pricing, and vendor rebates) so every order is checked against your actual margin, not stale spreadsheet estimates.

How It Works

Agentis connects to NetSuite via SuiteScript RESTlets or Celigo iPaaS to read item cost records, landed cost allocations, and open PO pricing. When a Shopify or Shopify Plus order is placed, Agentis looks up the most recent cost record for each line item, adds freight, fees, and FX, and calculates true net margin within 60 seconds, before the order ships. If COGS change in NetSuite (a new PO lands, freight allocations update, or vendor pricing shifts), Agentis reflects the change on the very next order.

Data Flows

  • →COGS per SKU from NetSuite Item records → Agentis margin engine
  • →Landed cost allocations (freight, duty, insurance) from NetSuite → Agentis cost model
  • →Purchase order unit costs from NetSuite → Agentis cost model
  • →Vendor rebate schedules from NetSuite → Agentis net cost calculator
  • →Flag and hold events from the Agentis Evidence Ledger → NetSuite custom saved search for finance review (optional)

Benefits

  • Eliminate COGS decay: every order uses the latest cost from your ERP, not last quarter's import
  • Factor in landed costs (duty, freight, insurance) that spreadsheet tools miss entirely
  • Catch PO price increases within minutes instead of discovering them at month-end close
  • Give finance teams a NetSuite saved search of every flagged or held order for audit trails

Setup

  1. 1Connect Agentis to your NetSuite instance via SuiteScript RESTlet or Celigo integration
  2. 2Map your Item cost fields (COGS, landed cost, average cost) to the Agentis cost model
  3. 3Configure sync frequency: change-triggered updates or polling interval (default: 5 min)
  4. 4Validate margin calculations against a sample of recent orders in your NetSuite environment

Technical Details

Agentis supports both direct SuiteScript 2.0 RESTlet connections and Celigo-managed integrations. For direct connections, we deploy a read-only RESTlet bundle to your NetSuite account that exposes item cost, landed cost, and PO data via token-based authentication (TBA). Data syncs run on a configurable interval (default 5 minutes) or via SuiteScript User Event triggers for near-real-time updates when cost records change. All API calls are idempotent, rate-limited to respect NetSuite governance, and logged for audit compliance.

Frequently Asked Questions

Does Agentis write data back to NetSuite?

By default, Agentis only reads cost data from NetSuite. Optionally, you can enable a write-back that logs flag and hold events from the Evidence Ledger as custom records or saved search entries for finance team review.

Which NetSuite cost fields does Agentis use?

Agentis reads the Average Cost, Last Purchase Price, and Landed Cost fields from Item records. You can configure which cost method to prioritize, and Agentis supports custom cost fields if your implementation uses them.

How does Agentis handle NetSuite API governance limits?

Agentis batches API calls, caches cost data locally with configurable TTL, and uses SuiteScript governance-aware retry logic. Typical usage consumes less than 5% of a standard NetSuite integration governance allocation.

Related Solutions

Solution

NetSuite Ecommerce Integration

Stop judging margin on stale cost data. Agentis pulls live COGS from Oracle NetSuite (commonly via Celigo) and uses current costs to check every Shopify Plus order's true margin within 60 seconds, before fulfillment.

Solution

Shopify Plus Profit Analytics

Go beyond Shopify's native reporting. Agentis computes true net margin on every Shopify Plus order within 60 seconds, using live NetSuite COGS, freight, fees, and FX, and flags or holds below-margin orders before they ship.

Key Concepts

Cost Management

Real-Time COGS

Live cost of goods sold data synchronized from ERP or procurement systems and used at the moment a margin decision is made, replacing stale batch-updated cost figures.

Cost Management

COGS Decay

The gradual divergence between the COGS data used in pricing/checkout systems and actual supplier costs, leading to margin miscalculation.

Cost Management

Landed Cost

The total cost of a product delivered to the customer, including COGS, freight, duties, tariffs, insurance, and handling fees.

Free Audit, No Commitment

Protect Every Order's Profit Margin

See exactly how much margin Agentis can recover for your store in 7 days, no commitment required.